Structured records that are audit-ready
A complete, structured fire-safety recording system covering every test, inspection, drill and maintenance event your Responsible Person must evidence — built around how your team actually works.
Fire Logbooks
Good fire-safety management depends on good records. Under the Fire Safety Order, the Responsible Person must record the arrangements and the findings of their fire risk assessment in full (since October 2023, this recording duty applies regardless of employee count). A structured fire logbook is the practical way to evidence that recording, testing and maintenance are actually happening — and that they are reviewable on demand by enforcing authorities, insurers and auditors. We set up logbooks that are audit-ready, easy to maintain, and tailored to your premises and systems rather than a generic template.
Back to Fire Safety
Scope of this service
A clear, proportionate scope — so you know exactly what you're getting and what it leads to.
A clear, practical process
No report-and-disappear. Each stage leads to the next — and to action you can implement.
Records review
We review your existing records, systems and statutory duties to identify what must be recorded and where the gaps are.
Logbook design
A structured logbook is configured to your premises, systems and staff — with clear sections, sign-off fields and review triggers.
Staff briefing
Responsible staff are briefed on what to record, when, and how — so recording becomes a routine, not a scramble before an audit.
Audit-ready & maintained
Records are maintained on schedule, with review reminders and an action tracker so nothing lapses unnoticed.
What you receive
Practical, documented outputs — designed to be acted on, not filed and forgotten.
Common questions
Is a fire logbook a legal requirement?
Recording fire-safety arrangements, testing and maintenance is part of the Responsible Person's duties under the Fire Safety Order. Since October 2023, Responsible Persons in scope must record their fire risk assessment and fire-safety arrangements in full — regardless of employee count. A structured logbook is the practical way to evidence that these duties are being met.
Does the recording duty only apply if I have five or more employees?
That older wording is out of date for fire law. The post-October-2023 position requires Responsible Persons within scope to record their fire risk assessment and fire-safety arrangements in full regardless of employee count. The five-employee written-recording rule is a separate health-and-safety policy requirement — the two should not be conflated.
Can the logbook be digital?
Yes. We provide both bound and digital logbook formats. Digital records can improve accessibility, searchability and review reminders — provided they are backed up, access-controlled and genuinely maintained.
How often should each test be recorded?
Frequencies depend on the system and statutory guidance — for example, weekly fire-alarm call-point tests, monthly emergency-lighting function tests, annual full-duration lighting tests and periodic extinguisher service. We set the correct schedule for your premises rather than applying a blanket frequency.
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Discuss fire logbooks with LRMS
Tell us about your organisation and premises. We'll confirm the appropriate scope, competence and next step.